Volunteers needed Feb. 4 & 5 for LCSWA Seedling Sale

Jan 25, 2022 | Author: Bonnie Marshall Seedling Sale Chair & Fay Sallee, Clever Clovers 4-H Leader | Editor: Jennifer Bradford

We are looking for additional volunteers to help out with our seedling sale, which will be held in the Santiam Building at the Linn County Fair and Expo Center on Feb. 5, 2022.

On Friday, February 4, volunteers will help set up tables and hang signs in the morning from 8-11:30am and/or help in the afternoon from 12-6pm (or whenever we finish) with packaging up our pre-ordered seedlings.

On Saturday, February 5 we need about 40 people to work the sale from 7:30am-12pm in various capacities.

Please Bring:

  • any bags you might have to put seedlings in (bread bags are the best)
  • newspaper

Remember to dress warmly and wear a mask as we will be in the Santiam Building at the fairgrounds. We will still be following the current COVID-19 guidelines to keep everyone safe. Please do not come if you are not feeling well or have been exposed to the virus.

If you are interested in volunteering for one or both days, please contact Fay Sallee at sksallee@yahoo.com.

Friday Setup Schedule

8:00 – 11:30 amSet up tables for pre orders seedling sale Need a few tall people besides others helping with setting up tables and signs.8+ people (4 tall)
11:30am – 12:00pmLunch break
12:00 – 6pm or until orders are doneOrientation, fill pre-sale orders including gathering, wrapping and arranging orders in Alpha order for sale.40 people
Done with ordersClean up area and set up for the Seedling Sale on Saturday.8+ people
Please Note: On Saturday everyone comes at the same time for an orientation at 7:30am. If you cannot make it that early, please let Fay know. It takes around 40 people to cover the different jobs on Saturday. There will also be a Local Woods Fair where vendors sell wood-related products and organizations share their knowledge that you are welcome to visit as a break from your seedling sale job.

Description for Friday jobs

Gatherers: 2 people work together filling a pre-order by gathering the right number of seedlings for the order.

Counters: Count out the right number of seedlings for the right specie to fill a pre-order.

Wrappers: Carefully wrap seedlings in newspaper with sawdust, put into a plastic bag, and labeled correctly.

Description for Saturday jobs

Cashier: Takes money from sales. Will need calculator and cash box.

Greeters: Pass out order forms on cardboard. Check name on list or record names for next year’s sale. Answer questions and direct people to the right line or place. Keep the Species Available Board up to date.

Sample Table: Answer questions about the plants. Books are available. Handouts are available on plant species and how to plant trees. Pull sold out samples.

Pick-up Tables: Count out the number of trees asked for by customer. Make sure they are uniform or close in size. Place trees in plastic bags & remember to put in the plant’s name slip. Direct customer to next place.

Pick-up Director: Control the # of people in the pick-up area. Hand out large bag for trees.

Pay Director: Help customer fill out order forms, need calculator. (Do have adding slips)

Runners: Collect cardboard clipboards and return to box at greeter’s table.

Pre Orders: Help in Pre Orders area, giving orders to pre-paid customers and directing nonpaid pre order customers to pay station.

Other: Fill in where needed

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